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How to choose conference audio equipment?

How to choose conference audio equipment?

Many non-professionals harbor misconceptions about audio equipment, often lumping all sound systems into a single category. However, it is crucial to understand one's specific usage scenario before selecting audio equipment, whether it is for conference use, training sessions, outdoor promotions, or indoor karaoke. Different usage scenarios call for distinct types of audio systems, and the criteria for selection can vary significantly.

Currently, the state of audio equipment in many corporate conference rooms is characterized by a complex array of devices, stands, cabinets, and connecting cables. These components occupy valuable space, contribute to a complicated system with numerous points of failure, and often require concealed wiring. The systems are intricate, operationally cumbersome, and demand specialized management, leading to frequent disruptions in usage efficiency. Choosing an effective conference audio system poses a considerable challenge for many businesses.

To address this issue, it is essential to first delineate your specific usage requirements. Consider factors such as the size of your conference room, the type of activities anticipated, and the number of participants. Based on these considerations, opt for a suitable type of audio system, whether it be line array speakers, public address systems, or other customized solutions. Additionally, ensure that the audio equipment is user-friendly, has low maintenance costs, and is adaptable to different scenarios.

5 Characteristics of Conference Audio Systems:

Clarity of Sound:

  • The audio system in a conference room should ensure that people can hear clear, noise-free sound. This necessitates effective noise elimination measures during audio processing, along with the use of high-quality microphones and speakers.

Sound Stability:

  • During conferences, the audio system must not experience interruptions, electromagnetic interference, or other faults, making stability a crucial indicator. Achieving stability involves considerations such as stable power supply to the equipment, interface lifespan, noise elimination, and proper device cooling.

Sound Fidelity:

  • Sound fidelity refers to the ability of the entire conference audio system to reproduce the original recording's sound quality. To achieve high sound fidelity, equipment precision, clean interfaces, and the ability to faithfully reproduce the original content are essential.

Volume Level:

  • The volume level in the conference room should meet certain requirements for bystanders who wish to hear clear sound quality. Excessive volume can create a noisy environment, while insufficient volume may lead to changes in tone, causing fluctuations or even loss of information during the conference. The audio system should allow participants to hear clear sound on one side.

Speaker Capability:

  • Conference audio systems need to meet the size requirements of the conference room and venue space, requiring more speaker power for sound diffusion. Many activities in conference rooms involve TV broadcasts, speeches, etc., necessitating the dense placement of speakers to meet the diverse requirements of conferences.

How to Choose Conference Room Audio Systems?

Based on comprehensive indicators of conference room audio systems, flexible selection and configuration can be made according to actual needs. When choosing conference room audio systems, it is important to make prudent and appropriate decisions based on our requirements and budget.

Select Appropriate Equipment Based on Room Size:

  • The size of the conference room is a determining factor, so when equipping and installing audio systems, consideration should be given to the room's size. Consequently, the power and sound levels of the equipment become crucial, and choices should be made based on the size of the room when necessary.

Focus on Configuration and Performance Based on Requirements:

  • Specific conference needs must be taken into account when configuring audio systems according to actual requirements. For instance, if a company requires video presentations during meetings, the importance of a projector becomes paramount. Additionally, in situations where external communication is necessary, selecting suitable equipment is crucial for timely interaction. When choosing equipment, attention should also be given to performance and real-world application effectiveness.

Pay Attention to Audio Quality Details:

  • Audio quality details are a crucial aspect reflecting the overall quality of audio systems. Many devices excel in fine details compared to products from other manufacturers. When making choices, avoid solely relying on aggressive comparisons and selecting devices that may have superior performance but inferior audio quality. It is essential to promptly notice and judge the detailed performance of audio quality.

How to Purchase Small to Medium-Sized Video Conferencing Equipment

Determining Needs and Budget:

  • Clear identification of needs and budget is the foundation for purchasing video conferencing equipment. Based on factors such as the number of participants, meeting frequency, and meeting scenarios, determine the types and features of the required equipment. Budget is a crucial consideration, as it determines the performance and price range of the equipment. Typically, equipment for normal-sized to large meeting rooms costs at least $50,000 or more, while equipment for small to medium-sized rooms is around $20,000 to $30,000. All-in-one devices may be sufficient for budgets under $10,000.

Equipment Types and Features:

  • Choose the appropriate type of video conferencing equipment based on your needs. Common combination packages include projectors/TVs, omnidirectional microphones, wireless screen sharers, screens, conference-grade cameras, high-powered speakers, whiteboards, recording pens, conference adapters, keyboards, and mice. Each type of equipment has its own advantages and suitable scenarios, so choose according to your specific requirements.

Ensure Compatibility with the Meeting Room:

  • When purchasing equipment, consider its compatibility with the meeting room, including installation methods, layout, and compatibility with other devices in the room. For example, check if the conference app used internally by the company is compatible with the equipment. Also, consider the distance between the conference table and the wall affecting the projection, and potential glare on the conference TV due to excessive indoor lighting.

Compatibility and Expandability:

  • Ensure that the equipment supports multi-party conferences and has the capability for easy expansion in the future when the need arises to increase the number of participants or expand the scale of meetings.

Confirm After-Sales Service and Support:

  • When selecting conference equipment, it is crucial to consider the supplier's after-sales service and support. Choose a supplier that provides timely and effective technical support with a solid after-sales support policy to ensure the equipment remains operational and to receive prompt maintenance and support services when needed.

Choosing the right upgrade program for audio equipment

When choosing an upgrade program for conference room audio equipment, you need to consider factors such as the size of the conference room, its purpose, its needs, and its budget. Below is a suitable upgrade program that aims to improve sound quality, flexibility and user experience.


First of all, for small to medium-sized conference rooms, it is recommended to choose an appropriate audio equipment package that includes speakers, amplifiers, mixers, and microphones. These devices can be connected via wired or wireless connections to provide clear, high-quality audio output to the conference room. It is important to note that the appropriate type of speakers and arrangement position should be chosen according to the size and shape of the conference room, as well as the characteristics of the layout. For example, if the conference room is rectangular, consider choosing wall-mounted speakers so that the sound is evenly distributed throughout the conference room.

In order to facilitate voice input during the meeting, microphones with high sound quality and anti-interference capability can be selected. For different application scenarios, you can choose different types of microphones, such as directional microphones, conference microphones or wireless microphones. Wireless microphones can help eliminate cabling constraints and increase flexibility in conferencing.

To provide a better user experience, consider adding multimedia capabilities to the conference room. Options include installing a projector, display or large LED screen for multimedia projection and presentation. In this way, reports, presentations, charts and multimedia content can be displayed through these devices during the meeting to enhance communication and interaction among participants.

In addition, for large meeting rooms or special needs, you can consider adding meeting recording and audio processing equipment. Conference recording equipment can record the meeting content in real time, convenient for subsequent review and organization. Audio processing equipment can correct and optimize the audio signal to improve sound quality and voice clarity.

In addition, the control and management system of the conference room needs to be considered. An integrated control system can easily centralize the management and control of audio equipment to achieve volume adjustment, audio input switching, equipment settings and other functions. A programmable control system can be selected to meet different needs.

In order to adapt to different meeting needs and diversified user groups, you can consider combining Kunming conference room audio equipment with Internet technology. By connecting with the network system, functions such as teleconferencing, videoconferencing and remote presentation can be realized to improve the flexibility and convenience of the meeting.

Finally, to enhance the user experience, it is recommended to choose a reputable audio equipment supplier. These suppliers can provide customized solutions as well as training and after-sales service to ensure the long-term stability of your audio system. With the right choice and configuration of conference audio equipment, you can enhance the meeting experience, improve efficiency and facilitate a smoother overall meeting process.

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